SAP ROI — Enterprise Architecture & Business Solutions

Strategic SAP & IT Program Development for Measurable Business Value

Using Key Performance Indicators for Building a Strategy Focused Organization

December 18th, 2009

Key Performance Indicator

Key Performance Indicator

The key performance indicator acronym (KPI) is used so much that it has come to be associated with any type of business measure.  Everything is called a KPI and it is a silly distraction from an important business tool.  Not every measure is a KEY Performance Indicator, only those measures that are critically important to making a difference in the marketplace are truly KEY to your company health and performance.

Because of this confusion around Key performance indicators the wrong measurements are often used.  Too often a KPI is used to measure discrete components of an organization and are frequently focused on lagging indicators.  

If the KPI can not be used to steer your company, to plot course changes into the future, then they should not be called a KPI.

A proper KPI is:

  1. KEY to your business health (lagging) or growth (leading)
  2. Focused on your PERFORMANCE in the marketplace
  3. And an INDICATOR of your success in delivering customer value.

If your KPI does not fall into these broad categories as the “instrument panel” to keep your company on track then it is not an appropriate KPIs.

I chose those analogies carefully to line up with the 3 key business value proposition areas of process, innovation, and customer focus.  The first two, the way I have defined them are more closely aligned to process and innovation while the last one is exclusively linked to the customer focus.

What Should a KPI or Key Performance Indicator Measure – What is a KPI?

A true KPI should represent an underlying business need that addresses your company’s position in the marketplace–, not a single discrete process measure as so many use them today.  It should be directional in nature providing guidance to broader business activities but it is not a specific organizational performance measure.  However, a good KPI will generally be an index of several organizational performance measures or, more appropriately, several goals from various organizations and activities all rolled together.

Too Many Goals are called KPIs

Many commentators, consultants, and other professionals confuse KEY Performance Indicators with more discrete goals and the metrics to support those goals.  As you move further away from the top level of the KPI to address more discrete elements of operational performance you are no longer looking at KPIs.  Your company does not need a KPI for every metric.  In fact, the most effective KPI will generally be an index of several metrics or several departmental goals, properly weighted to correctly address marketplace competitive pressures.

Key Performance Indicator Alignment

KPIs should align with one or more of the three value proposition areas of operational excellence, customer focus, or innovation.  Underneath those KPIs some of the specific goals, measures, or metrics to define top level KPIs will fall into the area of competitive pressures.  How well you execute against those competitive pressures to enhance your value proposition directly affects your position in the marketplace.  The KPI index of various goals and measures provide a great underlying foundation for a solid ERP, SAP, or IT business case.  These various goals and metrics as well as the processes that support them become a great foundation for your ERP, SAP, or IT business case –, they are powerful for guiding IT spend and IT investment as well as corporate direction.

The components of each of the areas of competitive pressure should focus on the three business drivers: cost, revenue, and profitability.  These three areas should underlay each of the metrics that are used to define your goals, and then the index of those goals and the weighting of each of those measures becomes the KPI or score for your business.

Key Performance is All About Business

One way to determine if you have created an appropriate KPI is whether it is directed at your company’s value proposition (operational excellence, customer focus, or innovation) or whether it is focused on competitive pressures (vendor / customer power, competitors, or new products / services).  A solid Key Performance Indicator can be built from an index of either a value proposition element or a competitive pressure element.  To develop skill with these measures you may wish to define your goals first at the competitive pressure level.  As time goes on and your comfort increases you may begin to align them higher up into the value proposition area.  Then each of the competitive pressures is addressed for each of the value proposition areas you wish to target.

I am a proponent of keeping the KPI at the highest level, at the level of your value proposition.  However in some companies, especially those businesses or industries who deal with commodities, your KPI indexes might be better aligned more directly at the landscape of competitive pressures.  Either way there is a close relationship to your value proposition and competitive pressures so either will work.

KPI, Value Proposition, Competitive Pressures, and Business Goal Alignment

It is not easy!  If it were easy the whole area of strategy and KPI alignment would just be another commodity.  As another commodity it wouldn’t produce results that help your business to win in the marketplace.  But while it’s not easy, it is possible and like all things that take a measure of skill the more you practice it and the more diligent you are the better you get and the easier the exercise becomes.

Related Posts:

SAP Failures: Is Lack of Sr. Mgt. Commitment the REAL Issue?

December 7th, 2009

Senior Management Commitment

When ERP projects fail it is popular (and easy) for consultants and the project management team to simply throw up their hands and site “lack of senior management commitment” as the evil force behind it. However, like much of the conventional ERP wisdom out there today, the real issues can be much deeper than that.

 In my previous blog entries, I posed the following questions:

Why would any management team spend hundreds of thousands or perhaps  millions of dollars on ERP with the goal of failing?

Do ERP Executive Steering Team members in most organizations consider themselves “not committed”?

Do people rise to senior management levels in most organizations because they are totally incompetent?

Many times what is perceived as “lack of management commitment or ownership” is really a failure on the part of your consultants, the executive sponsor, and internal project manager to do their jobs. Stepping back for a moment, commitment to ERP starts with education. However, all too often ERP project managers mistakenly assume that an educated management team is by default a committed management team. This is not a technicality, because in practice there can be a huge difference between “education” and “execution” of the senior management role. This is precisely where consultants and the project management team drop the ball when it comes to managing the executive staff (and yes they must be managed).

A big part of managing the ERP Executive Steering Team is not only educating them on their project responsibilities; but also coaching them on how to fulfill them and making sure they do. This includes specifically what they must do, when they must do it, and in some cases, how to do it. In addition, it involves tactfully reminding executives when they have not completed an assigned task and finding out when they will. We are all big boys but if your consultants cannot add value in this area, you have the wrong consultants.

In addition, this is not about spoon-feeding helpless executives. Remember though, most senior managers did not rise to their level in the organization because they are ERP implementation gurus. Furthermore, it is true they have a business to run in the meantime. Therefore, if you want management to “demonstrate” their commitment to the project, the project management team must plan and facilitate this process and not leave it up to chance. Without demonstrated executive commitment (highly visible involvement; communication and supportive actions); do not be surprised when no one else in the organization takes the project seriously.

Many times consulting firms avoid frank and honest dialog with senior management for the fear of falling out of favor. In other words, they act like sales people not project managers. Other consulting firms simply do not have the experience and skills to manage executives. On the other hand, many internal executive sponsors and project managers are uncomfortable with “upward” delegation of responsibilities to their executives. Nevertheless, a project management team that cannot do this has no business running an ERP project. You see, it is not about becoming the bad guy, disrespectful or rocking the boat. What many fail to realize is most senior management teams (spending millions of dollars on ERP), actually want the project to succeed and have no interest in shooting a project manager trying to do his or her job.

http://it.toolbox.com/blogs/street-smart-erp

Related Posts:

Business Strategy and IT Strategy to Reproduce Apple Innovation

December 2nd, 2009

innovation and strategic direction

What are the Apple Innovation Secrets of Steve Jobs’? 

Steve Jobs focuses Apple innovation on competitive pressures and value propositions.  It’s basic to his DNA and core to his management style to relentlessly focus organizational energy on customer centered innovation and customer experience.  In a nutshell Apple’s innovation “secret” (if it can be called that) is the relentless pursuit of innovation around the customer experience.  As early as 2002 Steve Jobs told the world what his competitive strategy was, and it is clear that as CEO he was carefully evaluating competitive pressures and opportunities in the marketplace:

For those paying attention after Jobs’ return, the CEO was telegraphing Apple’s trajectory.  “I would rather compete with Sony than compete in another product category with Microsoft… We’re the only company that owns the whole widget–, the hardware, the software, and the operating system. We can take full responsibility for the user experience.  We can do things the other guys can’t do.” (comments to Time in early 2002).

Lashinsky, Adam, “The Decade of Steve – How Apple’s imperious, brilliant CEO transformed American Business,” Fortune Magazine, pg. 96. November 23, 2009. 

Apple’s CEO owns the Apple corporate strategy, and he has chosen to do one simple thing that many companies talk about but few execute very well–, Steve Jobs’ Business and IT strategy is 100% focused on customer centered innovation.  He knew that you find business benefit looking outward, looking at market and business drivers rather than at products or services that exist in a silo.

I recently read a Fortune Magazine article extolling the virtues, or more the impact, of Apple’s Steve Jobs on business.  Certainly under Steve Jobs’ guidance Apple has come to represent the best of business innovation for several reasons:

  • Jobs built Apple as an innovative company
  • After he left Apple the company nearly collapsed
  • He returned and turned the company around from the brink of collapse
  • Jobs at Apple, through his innovative guidance, has transformed three primary industries –; personal computers (laptops and desktops), personal music, personal cell phones.

For this and other reasons Steve Jobs’ time at Apple has helped him become the king of American business transformation, at least according to Fortune Magazine.

The Direction of Apple’s Innovative Recovery and Company Turnaround

Just after the Y2K scare, while the world was buzzing about the tech bubble burst; speculating about Apple’s survival with Steve Jobs return; watching the AMD and Intel Chip wars heat up–, Apple strategically avoided a battle with its “logical” arch-rival Microsoft.  Instead Steve Jobs made a conscious decision to “take his marbles” and play a completely different game.

Rather than taking a weak company that was struggling to stay afloat and challenge the dominant market maker Steve Jobs defined the Apple innovation strategy to focus on the integration of technology and entertainment.  Apple’s core competence at the time was in PCs and Laptops, but as Jobs said, they were the only vendor that did it all, hardware, software, and operating system.  He took that same approach with music, helping to develop the ecosystem to support the IPod and to transform digital music distribution through ITunes and the online purchase of songs.

The PC wasn’t new, but Jobs’ approach to customer centered innovation was.  The music player wasn’t new, but the IPod certainly was, and it was focused like a laser on the end of Sony Walkman dominance.  Selling music “singles” wasn’t new, but Jobs’ focused Apple’s innovation on the ITunes store together with the widespread use of the IPod.  He created the device to play the music and he created the channel to distribute the music.  The cell phone wasn’t new, and while Blackberry and Nokia owned the market, the IPhone focused like a laser on innovative customer experience.

Start with a gut sense of an opportunity, and the conversations start rolling.

What do we hate?

A: Our cell phones.

What do we have the technology to make?

A: A cell phone with a Mac inside.

What would we like to own?

A: An iPhone, what else?

But Jobs also explained that in this specific conversation, there were big debates across the organization about whether or not they could and should do it. Ultimately, he looked around and said, “Let’s do it.”

I think it’s clear they also benefit from the inauspicious “leak” to the market. By that I mean this overly tight-lipped organization occasionally leaks early ideas to the market to see what kind of response they might generate. Again, what other company benefits from having thousands of adoring designers come up with beautifully rendered concepts of what they think the next great product should look like?

This PragMatic Marketing Post is about the idea that “you can’t innovate like Appleand I say, BALONEY!  

Steve Jobs isn’t dumb, quite the contrary, he’s smart enough to know that you CAN innovate like Apple and that’s why Apple’s internal innovation methods are kept so secret!  Not only that, the ACTUAL workings of Apple’s innovation is a secret and PragMatic article, like so many others, merely speculates about the details of the inner workings.  This article looks at the actual company history and Jobs’ statements.

From the very beginning of any market action by Apple, the corporate strategy is focused on being a market disrupter, and in turn a market maker, by focusing relentlessly on the customer experience.  And not just a focus with existing products or services, new products and services are designed, developed, and relentlessly pursued to please the end customer.  Have you visited an Apple store?  Maybe it’s time you did.

The Apple innovation difference is less about an inward focus on how to squeeze every last penny out of some process or on reducing costs, such as what “Lean” and “Six Sigma” advocates.  Instead, the Apple corporate focus as driven by the CEO was outwardly focused on the marketplace, on the customer, and how to direct that energy into improving revenue and profitability by addressing the frustrations (or needs /wants) of customers.  The Apple innovation difference is where the role of CEO is fixated on customer centered innovation.  Customer experience with Apple products was the center of innovation.  New products, new applications, and new markets all focused on customer experience.

Steve Jobs Innate Understanding of Marketing and Economics

One thing Apple did well was listen to the market, and then shrewdly move marketing programs to create “pent up demand” for a product that had not yet been released.  These new products were designed to elegantly, and as intuitively as possible, address marketplace frustration. 

Many commentators have described this as him having a “knack” for making market moves at the right time.  Baloney, Steve Jobs understands the fundamental core concepts of sales, marketing, and economics that few teach today. 

Apple’s core of innovation is centered on one thing, market demand.  There is no “law of supply and demand” there is only the law of demand.  The supply side of the economic paradigm is completely irrelevant.  The one thing that is important is the law of demand only. Stop for a moment and think about that, internalize it, and one day I’ll offer some insight that I gained from a wise college economics professor who taught me this.

Where there is marketplace frustration there is internal “pent up demand” for that frustration to be addressed. 

You can see this thinking in Apple’s current move today.  With the deep pockets of several successful product strategies, and on the heels of Microsoft’s dismal Vista operating system launch, Apple is now aggressively going after the company’s old arch rival.  The market has complained about Vista, about Microsoft security problems, about the forced upgrade march, about a whole host of problems Microsoft has experienced lately.  Apple is seizing on the market frustration with Microsoft products and the inherent, pent up demand for an alternative.  Apple’s timing is simply capitalizing on the Microsoft promotion of Windows 7.  Apple’s marketing message is resonating with the general populace and the pent up demand that is inherent in marketplace frustration with prior versions of Microsoft Windows.  That message is that the new Windows 7 operating system is simply another “fix” to a long line of broken operating systems.

At the time Microsoft is bringing out its latest flagship product, Windows 7, to address criticism of the Vista product, Apple is offering an alternative. A very successful and financially healthy Apple is now targeting Microsoft directly.

Steve Jobs as the Apple CEO has become quite skilled at setting strategic direction along a future timeline.  As the calculus of the recent attack on Microsoft’s new Windows 7 operating system shows Steve Jobs is also very adept and skilled at holding back to determine the right timing to attack a market.  Think about it, everyone in the IT world has known about the Windows Vista complaints for years.  And over the last few years that frustration in the marketplace has been building.  And right on the heels of Microsoft’s boatloads of marketing spend to address negative market perceptions with a “new” Windows 7 flagship product Apple then pounces.

None of this is magic, none of it is really that mysterious.  Steve Jobs as Apple’s CEO understands competitive pressures and value propositions.  Steve Jobs gets it, plain and simple he understands that the primary role of the CEO is to set strategic direction and long term goals.  He understands the real reason executive participation creates project success.

Does anyone really believe that the launch of ITunes, and the IPod, and the IPhone, or Pixar, or the latest attack ads on Microsoft were some seat of the pants reaction?  The quality and polish of Apple products, even when there are glitches, indicates that planning and strategy for all of these ventures took place quite some time in advance.  Even rapid development cycles for some of the hardware, software, and operating systems takes quite some time.  Just to get the integration as seamless as Apple products often are is no small task.  So many of these plans were probably several years in the making before being released to the public.

It needs to be said that Steve Jobs’ approach to innovation isn’t really a secret, the specific details may be, but the approach is plain old business and IT strategy–, Steve Jobs gets it! He plain understands business and IT strategy. 

What Does All of this Have to do with ERP and SAP?

A properly implemented ERP system, such as SAP, requires a solid corporate strategy that addresses competitive pressures.  To achieve that elusive business benefit from the technology spend it is crucial to have business drivers, business strategy, and the future state direction built into the application.

The underlying ERP and SAP business case for ROI, business benefit, and success must be focused on the intersection IT and business strategy.  The most successful business strategy is always looking carefully for upcoming market opportunities, and for enhancing the value proposition.  In that business strategy there are revenue, profitability, customer retention, and customer acquisition opportunities while focusing on the competitive drivers in the marketplace.  At the intersection of that business strategy is where IT, ERP, and SAP strategy intersect to enable the business strategy.  In the end, like any capital investment it’s all about how the asset is used, or not used, which determines payback and success with its deployment. 

=========================

More Posts on How to Successfully Carry Out Innovation Initiatives in the Enterprise

=========================

From Collaboration to Innovation to Market – Toward a Working Model
http://www.r3now.com/from-collaboration-to-innovation-to-market-toward-a-working-model

A process orieted approach to with the first steps of a process model for moving from innovation to market.  A first pass at integrating collaboration with a structured creative process and moving from idea to design to market.

=========================

Striving for a Customer Focused Approach to Innovation 1 of 3
http://www.r3now.com/striving-for-a-customer-focused-approach-to-innovation-1-of-3

Categorizing and Defining the 3 primary types of corporate innovation. I’ve dubbed them “Stoic” (minimalist or continuous improvement); the “Stretch” (striving for a known future state); and the “Maelstrom” (directionless chaotic storm of ideas). The names you use really don’t matter, but these are the 3 types of what companies call “innovation” that I have seen.

=========================

Striving for a Customer Focused Approach to Innovation 2 of 3
http://www.r3now.com/striving-for-a-customer-focused-approach-to-innovation-2-of-3

Explaining the use of an “innovation narrative” in the “Stretch” type of innovation. This method produces a future state narrative which may not be achievable but provides a customer and market focused direction to aspire to for new products or services. That narrative acts as a future state blueprint for product or service development to move toward.

=========================

Striving for a Customer Focused Approach to Innovation 3 of 3
http://www.r3now.com/striving-for-a-customer-focused-approach-to-innovation-3-of-3

Practical ideas and practical application of some methods of moving toward an innovation culture. Some specific examples around how SAP (the big ERP vendor) has been very successful at integrating their customers, vendors, and their internal organization into an extended development dialog are explored. Includes an overview of how this all ties into the collaboration model I started in a post entitled “From Collaboration to Innovation to Market – Toward a Working Model”.

=========================

Business Strategy and IT Strategy to Reproduce Apple Innovation
http://www.r3now.com/business-strategy-and-it-strategy-to-reproduce-apple-innovation

Overview of Apple Innovation and the focus on Jobs as the head of Apple.  The apple innovation secret (if it can be called that at all) is about relentlessly pursuing the customer experience at the point of customer frustration.  Where there is customer frustration or customer dissatisfaction there is opportunity for gaining market share for the company who is able to address that point of frustration.

Related Posts: